Top 3 Document Controller Jobs in Riyadh, Saudi Arabia! Grab These Opportunities Before They’re Gone!
1-Document Controller
Bureau Veritas– Riyadh
Full Job Description
1. POSITION DETAILS
1.1. Position: Document Control Coordinator (DCC)
1.2. Department/Location: Building and Infrastructure
1.3. Reporting To: Project Manager/Operations Manager
1.4. Key Working Relationships: All KSA Building and Infrastructure (BIC) business units
2. MINIMUM REQUIRED QUALIFICATIONS
2.1. Core Skills:
- Strong communication skills
- Proficiency in MS Office applications
2.2. Education:
- Bachelor’s degree or equivalent
2.3. Technical Knowledge:
- Project coordination
- Data management and document control
- Customer support
- Team collaboration and communication
- Time management and follow-up
2.4. Experience:
- Minimum 2 years
3. RESPONSIBILITIES / AUTHORITIES / ACCOUNTABILITIES
3.1. Primary Functions:
- Manage document control processes for project-related files on SharePoint and ensure timely notifications to team members.
- Coordinate with project team members to facilitate seamless workflow.
- Update and maintain relevant IDI logs and trackers accurately.
- Provide client support through phone calls and emails.
- Distribute daily inspection appointments to inspectors.
- Assist with invoice preparation and follow-up with clients.
- Upload and download documents/reports on the Malath portal.
- Maintain professional communication and behavior with clients.
- Exhibit effective communication and coordination skills with colleagues and clients.
- Perform additional tasks as assigned by the line manager, within competency limits.
Other Responsibilities:
- Adhere to HSSE policies and procedures at all times.
- Uphold ethical standards and comply with the code of ethics.
3.2. Authorities:
- As per Bureau Veritas policies.
3.3. Technical Expertise:
- Proficiency in project coordination, data management, document control, customer support, team collaboration, communication, time management, and follow-up.
3.4. Business Requirements:
- Strong reporting and communication skills.
3.5. QHSSE Responsibilities:
- Implement BV safety programs within the team.
- Comply with all applicable legal requirements and BV HSE policies, procedures, and practices.
- Maintain a tidy and hazard-free personal work area; immediately report deviations or hazards to the relevant manager or HSE representative.
- Report newly identified hazards and cooperate in establishing suitable controls to mitigate risks.
- Promptly report any HSE incidents and assist in investigations.
- Take action against unsafe acts or conditions and report them accordingly.
- Ensure personal health and safety and the safety of others potentially affected by your actions or inactions.
- Cooperate with health and safety measures, refraining from interfering or misusing safety provisions.
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2-Document Controller
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Full Job Description
Responsibilities:
- Oversee and manage all project documents and drawings, ensuring compliance with project standards.
- Develop, update, and maintain document control procedures and systems for efficient document management.
- Coordinate with project teams to ensure accurate and timely document flow.
- Monitor documentation to meet project requirements and standards.
- Manage document revisions, version control, and distribution to relevant stakeholders.
- Ensure proper storage and archiving of project documents for easy retrieval.
- Support teams by facilitating access to necessary documents and conducting regular audits to maintain compliance.
- Collaborate with external stakeholders for seamless document exchanges.
- Utilize Aconex or similar software to efficiently manage documentation processes.
- Ensure all documentation adheres to project specifications, industry standards, and regulations.
- Facilitate the review and approval process for documents, ensuring proper sign-offs.
- Assist with project progress reports by providing accurate document control data.
- Coordinate document transmittals to subcontractors, clients, and other stakeholders as needed.
- Identify and resolve document control issues promptly.
- Support quality assurance by maintaining accurate project records.
- Prepare and archive project closeout documentation, ensuring a smooth handover to the client.
- Provide training and guidance to team members on document control systems and processes.
- Participate in project meetings to provide updates on document control activities.
- Stay informed on industry trends and advancements in document control technologies to enhance efficiency.
Essential Requirements:
- Bachelor’s degree in a relevant field.
- At least 10 years of proven experience as a Document Controller in construction projects.
- Expertise in document control procedures, systems, and standards.
- Proficiency in using Aconex or similar software.
- Strong attention to detail and exceptional organizational skills.
- Excellent communication and interpersonal abilities.
- Ability to perform effectively in a fast-paced construction environment.
- Solid understanding of construction project management processes.
- Strong problem-solving skills and independence in decision-making.
- Certification in document control or a related field (preferred).
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3-Document Controller
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Full job description
– Copy, scan, and store documents and Control company and project documentation
– Check for accuracy and edit files, like contracts
– Following and improving document control procedures
– Review and update technical documents (e.g. manuals and workflows)
– Create templates for future use
– Retrieve files as requested by employees and clients
– Manage the flow of documentation within the organization
– Maintain confidentiality around sensitive information and terms of agreement
– Prepare ad-hoc reports on projects as needed
– Ensuring all documentation meets formal requirements and required standards
– Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals
– Producing document progress reports for senior managers
– Conducting regular reviews and document audits
– Helping in the planning stages of a specific project
Ensure documents are shared at key times to facilitate timely project completion
Job Types: Full-time, Permanent
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